Old Mill Boathouse to lose Kayak Concession.

As part of the construction of the new restaurant, there will be additional building to be erected between the restaurant and the docks. This building will house the kayak concession eliminating the trailer used currently. The building may also house a tour boat company and a tourist concession. This building is scheduled to be opened April 2004 in conjuction with the restaurant.

Although the OMBH will miss the revenue, there is still the opportunity to rent the section of the compound currently used by Rocky Point Kayak to the successful bidder of the tender for the to be posted by the City of Port Moody. There may also be an opportunity for memberships.

Murray Clarke Connector Task Force

The first meeting of the Murray Clarke Task Force was held on March 6th, 2006 at Port Moody city hall. The meeting was very informative illustrating the complete project, residential, commercial and recreational concerns. The task force will be in place for about 2 years to complete the preparation for the construction tentatively scheduled for 2008.

Boathouse Goes Wireless

The Old MIll Boathouse has added a wireless router to our internet access. The piece of equipment will aid members who have labtop computers to access the internet. It also gives renters the option of an internet connection for seminars.

The meeting was called to order at 6:10 PM.

In Attendance: Doug Murney President Mark Shaw Vice President Dave Smith Treasurer Ron MacPherson Secretary Barry Whiston Operations Manager Wayne Brandson Sailing Geoff Williamson Sailing (arrived at 7:32) Kevin Near City of Port Moody Ryan Neilson Sailing (arrived at 7:32) Allison Dobb Guest

1.0 Minutes Minutes of the meeting of 10 January, 2006 were adopted as circulated.

2.0 Business Arising

2.1 Building Security System (key plan) RPSA installed a key pad on their door for approximately $200. Barry is continuing to investigate. Action: Barry

2.2 RPSA Storage Construction is under way.

2.3 Waivers for OMBH users. Members are to submit their waiver forms indemnifying the Old Mill Boathouse and the City of Port Moody to Ron. These will then be re-submitted to Mr Rockwood for approval. Action: Ron

2.4 Operations Manager Contract. Under discussion Action: Doug

2.5 Murray Clarke Connector It was reported in the newspaper that Doug is a member of the Task Force but no notification has been received by the City.

2.6 OMBH as a booking agent Ron circulated a document outlining a plan to provide boating experiences to youths over the summer. This duplicates a plan that is already underway by RPSA. It was decided that the OMBH would not act in competition RPSA. The document was withdrawn from discussion. Geoff will develop a plan to present a first aide course on behalf of the OMBH. Action: Geoff

2.7 2006 work plan Barry presented a work plan for 2006. Some of the items are already completed. 2.8 Cable and wireless hookup Allison reviewed a report that was previously circulated. It was agreed that we would proceed with the wireless hook up at this time. The cost will be approximately $120 plus tax. Cable hook up will be dealt with at a later date. Action: Geoff

2.9 Common Room tabled Action: Allison

2.10 Ownership of equipment Kevin reported that a letter of response has been drafted but not yet released.

3.0 Reports

3.1 President A letter was sent to the City requesting a grant for the OMBH. It was reported that the grant was not approved. A letter declining the grant has not yet been received. Contracts with RPSA and Go Row and Paddle are completed. Go Row and Paddle could not agree to collect the OMBH membership fees. In lieu of that they will provide us with the names and ‘phone numbers of all members that register for their program. There is a meeting on 10 March regarding the restaurant at Rocky Point. Barnet Sailing Coop will host a party on May 6 following Boaters’ Day

3.2 Vice President No report

3.3 City of Port Moody Report Council is concerned about a Boot Camp at Rocky Point. They are not in favor of commercial ventures operating in City parks. City staff will arrange a meeting with the principles to discuss council’s concerns. In the meantime OMBH is requested to be aware of council’s concerns and to not make a rental agreement with the ‘Boot Camp’ until after the outcome of the meeting is known.

3.4 Treasurer’s Report Dave circulated the OMBH Deposits statement. Revenue budget variance November 3,382 2,967 415 December 2,771 2,467 311 January 2,308 7,167 (4859) To February 21 6,372 2,715 3656 The revenues are net of refundables and insurance costs. The January shortfall is a timing problem, most of which (RPSA) has already been paid in February. First payment against new contract from Go Row expected in March. Statement of Revenue and Expense versus budget for the three months to January 31, 2006. The actual cash balance at January 31 of $4,036 exceeded the budget by $80, mainly because the opening cash balance exceeded budget by $3,877 and was largely offset by the net operating cash flow deficit of $3,797. The operating revenue cash flow shortfall against the budget of $4,591 was mainly a timing issue as revenues budgeted for January will not be received until February and March. Expenses for Gas and Electricity exceeded budget by $$1,499. 3.5 Operations Managers’ Report A solution for the Great room floor is still being pursued. Barry will attend the ‘celebration’ for Golden Spike Days . A restaurant owner has approached the OMBH with a proposal to be an exclusive caterer for OMBH events. More information will be obtained. The “Boot Camp’ concern has made a proposal to rent the Great room from 6-7 am three days per week for $25 per session. No decision will be made until we are aware of the City’s position on this. The HRDC application for a summer student is due at the end of March.

4.0 New Business

4.1 RPSA offered to make a contribution to a ‘quality’ BBQ to be purchased by the OMBH.

4.2 It was reported that there is a good deal available at Costco for a large pull down screen and a DVD player and projector with a built in sound system. Dave will look into this.

4.3 Allison has reported that Adrian has resigned as the rowing representative. The Board agrees that Allison should fill the position of Section Director, Go Row and Paddle.

4.4 It was suggested that the metal shed containing the paddles and PFDs and some gas cans be dismantled. The paddles and PFDs would be stored in the boat bay and all gas would be stored in Job Boxes. No decision was made on this suggestion.

5.0 Correspondence none

The meeting was adjourned at 8:40 PM

Next meeting is 21 March , 2006 at 6:00 PM

Ron MacPherson, Secretary

2006 - February - January

2005 - AGM